Department of Student Affairs

ABOUT US

The Department of Student Affairs at Ankara Medipol University is a strategic administrative unit that ensures the university's academic processes are carried out in a student-centered, efficient manner and in compliance with the relevant regulations. Taking a holistic approach, it manages the academic and administrative processes of all associate, undergraduate and graduate students, from enrollment through to graduation.

Operating within the framework of Higher Education Law No. 2547 and the related legislation, our Department upholds high service standards across all application, enrollment, education and graduation processes. All procedures students need throughout their academic journey are handled meticulously, within a transparent and sustainable system that complies with national and international regulations.

The Department of Student Affairs ensures that student admission and enrollment, course registration, the monitoring of grades and academic standing, graduation procedures and all other student affairs processes are carried out accurately, completely and on time. One of its key priorities is to increase student satisfaction by providing prompt, solution-oriented and effective services to students and academic units.

With an approach that strengthens institutional memory and focuses on digitalization and continuous improvement, the Department of Student Affairs continues to serve as a reliable and dynamic unit that adds value to the university's academic and administrative operations.

ACTIVITIES CARRIED OUT BY THE DEPARTMENT

• Completing the enrollment of students admitted through ÖSYM (YKS, DGS), horizontal transfer (internal/inter-institutional) and special student status, and creating their digital and physical student files;
• Carrying out procedures related to student status and graduation for graduate, double major and minor programs;
• Reporting YKS, DGS and horizontal transfer quotas to YÖKSİS in accordance with the set schedule;
• Managing procedures for students whose status changes (withdrawal, leave of absence, reinstatement, graduation, etc.) and simultaneously submitting the corresponding notifications to YÖKSİS;
• Issuing student certificates and transcripts, and monitoring military service deferment procedures for male students;
• Handling internal and external official correspondence concerning students, tracking mail processes, and keeping all documents in accordance with physical and digital archiving standards;
• Processing grade corrections; scheduling make-up, single-course and three-course exams; carrying out academic procedures for students exempted from the Turkish and English Preparatory Programs; and ensuring that the courses to be taught, assigned instructors, programs offered and the academic calendar are defined completely and accurately in the relevant systems;
• Keeping the “Frequently Asked Questions” and “Student Affairs Office” pages on the university website up to date, publishing announcements, and responding to incoming calls and e-mails in a timely manner;
• Providing information and statistics requested by the Rectorate and official authorities;
• Reviewing the academic files of students who have reached the graduation stage and finalizing the process; printing diplomas and coordinating with the Ministry of Health and the Provincial Health Directorate for registration procedures; and preparing Diploma Supplements and Honor/High Honor certificates;
• Printing the diploma and Diploma Supplement registers, managing diploma delivery processes, and following up on procedures for lost diplomas.