Duties and Responsibilities
Our Duties and Responsibilities
The main duties and responsibilities of the Tender and Procurement Management Office are as follows:
- Planning, conducting and finalising the tender and/or direct procurement processes for the goods, services and construction works required by the University;
- Creating tender files, and preparing and regularly archiving process documents such as approval documents, estimated cost calculation tables, tender documents, announcement texts, and tender commission minutes and decisions;
- Ensuring that administrative specifications, draft contracts and other tender documents are prepared in compliance with the legislation;
- Publishing tender announcements in a local newspaper and on the University's official website so as to ensure transparency and public access;
- Supporting the work of the tender commission and the inspection and acceptance committee;
- Organising the receipt and evaluation of bids and the notification of results to bidders;
- Managing the processes of contract signing, performance bonds and contract management;
- Carrying out tenders and/or direct procurement for the purchase, sale, leasing, letting, exchange of real estate and the establishment of limited real rights;
- Applying modern procurement methods such as framework agreements and dynamic purchasing systems when necessary;
- Finalising the procurement of goods and services funded by research and development funds in accordance with the provisions of the relevant protocols;
- Receiving objections concerning the tender process and evaluating them in accordance with the legislation;
- Procuring goods or services through direct procurement within the limits set according to needs.
These are the principal duties and responsibilities of the Office.