Student Affairs

The Department of Student Affairs of Ankara Medipol University is a strategic administrative unit that ensures the university's academic processes are carried out in a student-centred, legally compliant and effective manner. It manages, with a holistic approach, the academic and administrative processes of all associate, undergraduate and graduate students, from enrolment through to graduation.

Operating within the framework of Higher Education Law No. 2547 and related legislation, our Department upholds high service standards across all application, registration, education and graduation processes. All procedures students need throughout their academic journey are meticulously carried out with a transparent and sustainable approach in line with national and international regulations.

The Department of Student Affairs ensures that student admission and registration, course registration, monitoring of grades and academic standing, graduation procedures and all other student affairs processes are conducted accurately, completely and on time. Among its core priorities is increasing student satisfaction by providing fast, solution-oriented and effective services to students and academic units.

With an approach that strengthens institutional memory and focuses on digitalisation and continuous improvement, the Department of Student Affairs continues its work as a reliable and dynamic service unit that adds value to the university's academic and administrative operations.

ACTIVITIES CARRIED OUT BY THE UNIT

• Carrying out the registration of students admitted through ÖSYM (YKS, DGS), horizontal transfer (internal/inter-institutional) and special student status, and creating their digital/physical personal files,
• Conducting student and graduation procedures for graduate, double major and minor programmes,
• Reporting YKS, DGS and horizontal transfer quotas to YÖKSİS within the specified schedule,
• Managing procedures for students whose status changes (withdrawal, leave of absence, reinstatement, graduation, etc.) and simultaneously submitting the related YÖKSİS notifications,
• Issuing student certificates and transcripts, and monitoring military service deferment procedures for male students,
• Conducting internal and external official correspondence concerning students, tracking postal processes, and preserving all documents in accordance with physical/digital archiving standards,
• Processing grade corrections; scheduling make-up, single-course and three-course exams; carrying out academic procedures for students exempted from the Turkish and English Preparatory Programmes; and ensuring that courses offered, assigned instructors, active programmes and the academic calendar are defined completely and accurately in the relevant systems,
• Keeping the “Frequently Asked Questions” and “Student Affairs Unit” pages on the university website up to date, publishing announcements, and responding to calls and e-mails in a timely manner,
• Providing information and statistics requested by the Rectorate and official authorities,
• Reviewing the academic files of graduating students and finalising the process; printing diplomas and coordinating with the Ministry of Health and the Provincial Health Directorate for registration procedures; preparing the Diploma Supplement and Honours/High Honours certificates,
• Printing diploma and Diploma Supplement registers, managing diploma delivery processes, and handling lost diploma procedures.