Purchasing Process

Dear Researchers,

All purchases at our university, including those made from the budgets of funded projects and consultancy services, are carried out in accordance with our university's Purchasing Regulation.  

The process is summarized as follows:

1. Before starting the purchasing process, the Project Coordinator must contact the TTO-PDO Officer responsible for the project and confirm that there are sufficient funds in the relevant budget item (submitting the completed Support Budget Expenditure Eligibility Inquiry Form electronically is sufficient for this purpose).
2. If there are sufficient funds in the budget, one of the following procedures is followed depending on the price of the item to be purchased (on an invoice basis), in accordance with Article 19 of the Ankara Medipol University Tender Regulation published in Official Gazette No. 31496:

For all purchases below TRY 308,374:

1. The Project Coordinator first checks whether there are sufficient funds in the relevant budget item from which the expenditure will be made.
2. If funds are available, the Project Coordinator completes and signs the attached Purchase Request Form and submits it to the TTO together with at least 3 pro forma invoices.
3. The purchasing process is followed up by the Purchasing Unit.
4. The equipment/materials/consumables are received by the Project Coordinator.

For all purchases of TRY 308,374 and above, the tender procedure is applied.

                   If the supplier is a «sole source»:

• A letter is obtained from the supplier stating that it is the sole provider of the relevant material/equipment/service.
• The Project Coordinator prepares a letter stating that the relevant company is the sole source, co-signed by another expert at the university who is able to use the equipment.
• Payment can then be made on the basis of these documents.

Required Documents:

• Supported Project Management
• Procedure Purchasing Form
• ARDEB Presentation